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You are Here: Home > Letters > Thank You Letters > Sample Thank You Letters > Thank You Letter Template

Thank You Letter Template

This free sample thank you letter template suggests how to write an interview thank you letter and provides the format. Although it adheres to "standards" on the Web, it's not set in concrete. It's just to give you ideas about what to write in yours, while providing the format to make it easier for you.

You may download, personalize and otherwise edit this free thank you letter template to send to your interviewers after job interviews, or simply use it as an example to write your own from scratch. It's an RTF file format, which is compatible with most word processors (such as Microsoft® Word) and safe to download.

But first, please read the Important notice below, which includes the download link.

Because of differences in the way that Web browsers and word processors display pages, the format of the thank you letter template displayed below differs slightly from the download version created in a word processor.

For a plain-text (ASCII) version, just copy the text of the thank you letter template from your screen and then paste it into a word processor or text editor, such as Windows® Notepad. You might lose some formatting in copying, but it'll be easy to fix.

This thank you letter template is in a full-block style, business-letter format. But when emailing thank you letters, they don't necessarily need to be quite as formally formatted.

For example, you could delete the letterhead, date and recipient's address if you wish, because an email will automatically include informal equivalents. It's a good idea to keep at least the salutation (Dear...) and complimentary close (Sincerely...), but you can change them to your preference.

[Your Name]
[Street • City • State • Zip Code]
[Phone # • Fax phone # • Messages phone # • Email]




[Interviewer's name]
[Company name]

Dear [Interviewer's name]:

[Thank the interviewer. Mention the day of the interview and job title. Keep your thank you letter to one page.]

[Express your interest in the company. Say that you want the job. Deliver a subtle sales pitch indicating why you think you're qualified for the job, based on matters discussed in your interview. State what you can do for the company, department, team, etc.]

[If you forgot to mention something important during your interview, this is your second chance. But, don't say you forgot! Just include it.]

[Mention topics that piqued your interest or something to make you stand out in the interviewer's mind. For example, if you both chuckled about something, mention it; if one of your skills, work habits, etc. seemed to interest the interviewer, bring it up again; if something the interviewer said about the job or company interested you, mention it.]

[Start wrapping it up here, by again saying thank you for the interview. Offer to answer questions, address concerns or generally provide more information. Provide a full phone number at which you are easily reachable, even if it's in the letterhead. Indicate that you look forward to hearing from the interviewer.]

[See Thank You Letters and Sample Thank You Letters for more ideas.]


[Sign here]

[Your name, title]

cc [Names for copies]

Important! You may download (or copy) this thank you letter template only for personal use. Reprinting it in whole or part in any media without expressed, written permission, is a violation of U.S. and international copyright laws, even for noncommercial use. has made no expressed or implied guarantees, warranties or other representations of any kind about the results of your using this free thank you letter template after interviews. If you use this free thank you letter template, you do so at your sole risk. shall have no liability associated with your using this thank you letter template for any reason.

Download Thank You Letter Template

Sample Thank You Letters > 12 • Template

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