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You are Here: Home > Letters > Resignation Letters > Sample Resignation Letters > Resignation Letter Template

Resignation Letter Template

This free resignation letter template suggests how to write a resignation letter and provides the format. For samples, see Sample Resignation Letters.

You may download, personalize and otherwise modify this free resignation letter template for personal use or just use it as an example to write one of your own from scratch. It's an RTF file, which is compatible with most word processors (such as Microsoft® Word) and safe to download.

But first, please read the Important notice below. It includes the download link.

Although this resignation letter template adheres to "standards" on the Web, it's not set in concrete. It's just to give you ideas about what to write in yours, while providing the format to make it easier for you.

Because of differences in the way that Web browsers and word processors display pages, the format of the resignation letter template displayed below differs slightly from the download version.

If you copy and paste this resignation letter template from your screen instead of downloading it, the format might not stay intact.

The resignation letter template format is in full-block, business-letter style. But when emailing your resignation letter, it doesn't necessarily need to be quite as formally formatted.

For example, you could delete the letterhead, date and recipient's address if you want, because an email will automatically include informal equivalents. It's a good idea to keep at least the salutation (Dear...) and complimentary close (Sincerely...), but you can change them to your preference.

[Your Name]
[Street • City • State • Zip Code]
[Phone # • Fax phone # • Messages phone # • Email]


[Date today]


[Recipient's name]
[Company name]

Dear [Recipient's name]:

[When modifying this resignation letter template, start by writing what it is that you're resigning (such as your job title) and the date that you anticipate will be your last day of work.]

[Optional: Include additional information here, such as what you're willing to do to make your resignation smoother for your employer. But, avoid making promises you can't keep.]

[Optional: Wrap it up by saying thank you in some way, such as for the opportunities that the recipient or the company provided.]

[Note: If you go over three paragraphs of just a few sentences each, reconsider what you've written. Resist blowing off steam in your resignation letter or using it as a soapbox on which to stand for criticizing the company. Remember, your employer will likely file your resignation letter as potential evidence, in case you later bring legal action against the employer. So, it's a good idea to keep it simple.]


[Sign here]

[Your name, title]

cc [Names for copies]

Important! You may download (or copy) this resignation letter template only for personal use. Reprinting this resignation letter template in whole or part in any media without expressed, written permission, is a violation of international copyright laws, even if it's for noncommercial use. does not tolerate copyright infringement and aggressively pursues violators through legal means. Copyright infringement carries stiff penalties. has made no expressed or implied guarantees, warranties, or other representations of any kind about the results of your using this free resignation letter template to resign from a job. If you use this free resignation letter template, you do so at your sole risk.

Download Resignation Letter Template

Sample Resignation Letters > 1234567 • Template

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