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You are Here: Home > Letters > Letter of Recommendation > Sample Recommendation Letters > Recommendation Letter Template

Recommendation Letter Template

This free recommendation letter template suggests how to write a recommendation letter and provides the format. For samples, see Sample Recommendation Letters.

You may download this free recommendation letter template and edit it to recommend an employee, just use it as an example to do the same, or offer it to your references as an example for recommending you. It's an RTF file format, which is compatible with most word processors (such as Microsoft® Word) and safe to download.

But first, please read the Important notice below, which includes the download link.

Although this recommendation letter template adheres to "standards" on the Web, it's not set in concrete. It's just to give you ideas about what to write, while providing the format to make it easier for you.

Because of differences in the way that Web browsers and word processors display pages, the format of the recommendation letter template displayed below differs slightly from the download version created in a word processor.

If you copy and paste this recommendation letter template from your screen instead of downloading it, the format might not stay intact.

If you're not sending your edited version of this recommendation letter template to a specific recipient, delete the recipient's address block and replace the salutation with To Whom it May Concern: (excluding the bold print).

[Writer's Name or Company Letterhead]
[Street • City • State • Zip Code]
[Phone # • Fax phone # • Messages phone # • Email]




[Recipient's name]
[Company name]
[Address Line]
[Address Line]
[Address Line]

Dear [Recipient's Name]:

[If you don't feel good about writing a recommendation letter, then don't. A poorly-written, wishy-washy or fabricated recommendation letter can do more harm than good. Start by identifying the type and duration of the relationship you've had with the employee for whom you're writing this letter.]

[For the next paragraph or two, picture the employee in his or her job role. Then emphasize positive traits while focusing on work ethic, accomplishments, skills and significant contributions. Use at least one specific example. Keep it short and to the point.]

[If you draw a blank, ask the employee to refresh your memory. If you have access to the employee's merit reviews, refer to them for hints. If you're sorry to see this employee leave, then say you are and why. But, of course, keep the why to business reasons.]

[Avoid vague and powerless words such as nice, good, fine, fair and reasonable. Instead, use persuasive words such as excellent, superior, above average, instrumental, creative, innovative, efficient, dependable, articulate, meticulous, stellar, self-starter and confident.]

[Wrap it up with a recommendation to hire the employee. Close by offering to provide more information. Provide a phone number at which you're easily reachable, even if it's already in the letterhead.]


[Sign here]

[Name, title]

cc [Names for copies]

Important! You may download (or copy) this recommendation letter template only for personal use. Reprinting it in whole or part in any media without expressed, written permission, is a violation of U.S. and international copyright laws, even if it's for noncommercial use. does not tolerate copyright infringement and aggressively pursues violators through legal means. Copyright infringement results in a penalty of six-figures in U.S. dollars. has made no expressed or implied guarantees, warranties or other representations of any kind about the results of your using this free recommendation letter template. If you use this free recommendation letter template, you do so at your sole risk. shall have no liability associated with your using this recommendation letter template for any reason.

Download Recommendation Letter Template

Sample Recommendation Letters > Above AverageNo-Fault LayoffAverage • Template

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